We write maintenance scopes that are built to satisfy ESM requirements as well as the expectations of equipment manufacturers, industry best practice, and, where relevant, NABERS and Green Star objectives. Our process can be applied to a single building or a diverse, multi-state portfolio, and covers short- or long-term objective agreements in HVAC, FIRE, or Automation-BMS.

In our experience, the FIRE maintenance scope on most sites is reasonably consistent, and most obvious gaps have already been closed over time. HVAC is a different story. HVAC contracts are typically five to ten times the cost of a FIRE maintenance contract, yet are often procured under an outdated or legacy scope that is short on equipment detail and light on inclusions such as filter replacement and kitchen exhaust cleaning, let alone the specific ESM allowance the site actually needs. Legacy agreements carried over through long-standing or holdover arrangements, outdated tender practices, and portfolio-wide procurement using a generic scope are the most common causes of inadequate ESM coverage.

If you're preparing an Annual Statement and want to understand whether your current maintenance agreements are exposing you to risk, or you're heading into a contract renewal or tender process, contact Stokes Safety to discuss how we can help write a scope that actually meets your site's ESM requirements.